Vestry Meeting Minutes

January 11, 2018

 

***NEXT MEETING FEBRUARY 2018, TO BE DETERMINED***

SNACKS AND DEVOTION – TO BE DETERMINED

 

Follow up items:

  1. Hold the date for the Annual Meeting:  January 28, 2018.  Business will include: 
  • New vestry members will be commissioned. 
  • Mark will give a 5 minute overview of the Parish Profile committee work and outcomes. 
  • Participants from the College for Congregational Development will be recognized. 
  1. The vestry needs to have a discussion about greeting, orienting and incorporating newcomers during the clergy transition.  This need to be a discussion item for an early 2018 vestry meeting.  
  2. Congregational Leadership Conference  will take place on 2/10/18, Incarnation, Santa Rosa.   All are encouraged to attend. 
  3. Spread the Love Sunday, 2/11/18.  Bring an unopened jar of peanut butter (or jelly) to church.   Donations to CAC.
  4. Future vestry meeting dates/times will be decided on shortly by Barbara and the new vestry.
  5. Short vestry meeting will take place after the Annual Meeting on 1/28/18. 

 

Present:  Del Baker-Medlock, Lori Friday, John Healey, Barbara Jewell, Tom Mader, Mark Sally, Art Schipper (Treasurer), Anne Seed, Bill Smiglewski

Guests:  Debbie Borst, Kim Rodekohr

Deceased:  Leslie Soughers

 

The January Vestry meeting on January 11, 2018 was called to order at 7:04 p.m.  Tom welcomed guests Debbie Borst (Chairperson, Applicant Review Committee) and Kim Rodekohr (incoming vestryperson) to the meeting.  An updated agenda and documentation supporting various agenda items were distributed.  In lieu of a mediation, Tom (outgoing Senior Warden) offered a reflection on the challenges and many celebrations the parish, and by extension, the vestry, have experienced in 2017.  There is much much to celebrate and be grateful for.     

 

The minutes from the December 14, 2017 vestry meeting were reviewed and discussed.  A motion was made by Barbara, with a second from Del, to approve the minutes as presented.  Motion passed.

A motion to correct the November 2017 vestry meeting minutes to reflect Mark Sally as absent was made by Barbara and seconded by Mark.  Motion approved. 

 

 

 

Treasurer’s Report

Art reviewed the monthly Treasurer Report, which was distributed to all by email.  December 2017 numbers include income and transfers from subordinate accounts, which makes December look pretty good.  Art reviewed the year end finances.  A motion was made by Barbara, with a second from Lori, to approve the Treasurer’s Report as presented.  Motion passed.

 

Senior Warden’s Report

  • Fr. Peter’s 1stday in the office will be 1/16/18.  He will celebrate and preach at services on 1/21/18 and have an active role in the Annual Meeting on 1/28/18. 
  • A motion was made by Mark, with a second from Barbara, to make adjustments to the 2018 budget per the Interim Rector’s Letter of Agreement (please see attached).  Motion passed. 
  • The following motion was made by Mark, with a second from John, motion passed:

Resolved that the Vestry of St. Paul’s Episcopal Church:

  1. Requests the Treasurer withdraw $1,000 from the J.L. Breck investment account, and pay that amount to CDSP in support of the seminary education of Grace Flint.
  2. Requests the Treasurer withdraw $4,000 from the DeWeese Legacy investment account for the 2018 Winter Weekend.  Any funds remaining in the subordinate account after the 2018 Winter Weekend will be transferred to the Kids Vacation Academy subordinate account in support of the 2018 KVA.
  3. Requests the Treasurer withdraw $3,000 from the Kurtz Memorial investment account to balance 2017 income and expense accounts.

 

  • The following motion was made by Del, with a second from John, motion passed:

Resolved that the Vestry of St. Paul’s hereby approves the following compensation, benefits and conditions for the “open position” of Rector:

 

Compensation:

Annual Wages                                                                                                   $ TBD

Annual Housing Allowance                                                                        $ TBD

Note:  Split between wages and housing allowance is negotiable

Utilities Allowance                                                                                   $ 0

Annual Social Security Allowance                                                              $ 0

Total Assessable Annual Compensation                                                 $ 80,000

 

 

Benefits:

                Clergy pension contribution (18% of total compensation)              $  14,400

                Business and professional Expenses, including mileage                  $   2,500

                Continuing Education expenses                                                                                $ 1,000

                100% of health, dental, life and disability insurance premiums    $ 13,000 (estimate)

                Negotiable financial assistance for the purchase of a home          $   TBD

 

Accessibility:  The Rector’s residence shall be located within a 30-minute commute of St. Paul’s.

 

  • A motion was made by Barbara, with a second from Mark, to adjust the 2019 projected budget to reflect the compensation approved for the “open position” of Rector.  Motion passed. 
  • Work is in progress on the kitchen roof replacement, including the replacement of the exhaust blower with lower profile unit.  The Historic Trust had previously approved this funding and Larry and Ski are working on the project. 
  • A reminder of the Anti-Racism training, Faith Episcopal Church, Cameron Park, 1/27/18.  Registration required. 
  • A reminder of the Congregational Leadership Conference (Bishop Search listening session), Incarnation, Santa Rosa, 2/10/18.  Registration required. 
  • A reminder of the Annual Meeting, 1/28/18.  Potluck; bring food.  New vestry members will be commissioned.  Mark will give a 5 minute overview of the Parish Profile committee work and outcomes.  Participants from the College for Congregational Development will be recognized. 
  • Weight Watchers’ rental agreement is being reviewed and modifications are being made.  Suggested increase in fees from $80 per meeting to $120 per meeting.   The increase includes additional time and use of the Godly Play room.  However, it will be made to clear to the group that they cannot move any of the furniture in the Godly Play room or rearrange any of our existing items to accommodate their needs or their merchandise. 

 

Junior Warden’s Report

  • No report.    

 

Rector’s Report

  • No report.

 

Ministry Reports

  • The Parish Profile has been reviewed and approved (with very slight changes) by the Bishop.  It is ready to be posted and the hope is at the Annual Meeting the announcement can be made that the position itself has been posted and the search for our new Rector has commenced.

 

  • Winter Weekend will take place at St. Dorothy’s Rest, Presidents’ Weekend 2018.

 

 Other Business

  • Tom has started work on and will continue the process of possible renovation of the 12 stained glass windows surrounding the nave.  The estimate for 3 windows is $55,000-$60,000.  Grants may be a possibility, as well as memorial gifts. 
  • Spread the Love Sunday, 2/11/18.  Bring an unopened jar of peanut butter (or jelly) to church.   Donations to CAC.
  • Future vestry meeting dates/times will be decided on shortly by Barbara and the new vestry.
  • Short vestry meeting will take place after the Annual Meeting on 1/28/18. 

 

 

A motion was made by Ski, with a second by John, to adjourn the vestry meeting.  Motion passed and meeting was adjourned at 8:43 p.m. Tom shared a closing prayer.    

 

Submitted, Anne Seed, Vestry Clerk