Approved Vestry Meeting Minutes

St. Paul’s Episcopal Church, Benicia

October 20 @ 7:00 via Zoom

Next Meeting: November 17, 2020 @ 7:00 PM Via Zoom



Call to Order: The October 20, 2020 Vestry meeting was called to order at 7:01 pm by the Rev. Annie Pierpoint Mertz.


Present: Jorge Castaneda, Cathy Cellini, Heather Healy, Charlie Kilbourne, Helen Kennedy- Lazar, Yann Jouvenot Sells (Senior Warden), Rev. Annie Pierpoint Mertz (Rector), Ken Nowinski, Kim Rodekohr (Junior Warden), Art Schipper (Interim Treasurer), David White, Betsy Zampa (Clerk), Giovanna Zampa (Youth Advisor).



Opening Prayer/Meditation – Dave White shared an opening meditation.



Consent Calendar

Approval of September Vestry Minutes  – A motion was made by Ken  and seconded by  Helen to approve the amended minutes of the September Vestry Meeting.  (Minutes amended to note that the Treasurer’s reports should be referred to as the  Treasurer’s Monthly Reports (TMR). Passed unanimously.


Treasurer’s Report – Art reported that the Payroll Protection Plan funds (PPP) had been used to support St. Paul’s staff compensation.  He has amended the Treasurer’s Monthly Reports to the Diocese starting in May and ending in July 2020 to reflect use of those funds.


Approval of the Treasurer’s Monthly report for September 2020 (2020 September TR.xlsx) A motion was made by Annie and seconded by Ken to approve the Monthly Treasurer’s Report for September 2020. Passed unanimously.


Rector’s discretionary fund –  Ken made a motion made to allocate the $4800 in the Rector’s disability subordinate account into the Rector’s discretionary fund as needed.  Dave seconded the motion. Motion passed unanimously.


2019 Audit Discussion


Apportionment accounting error has left us owing the diocese $14,803.

Recommendation from finance committee: Using cash on hand (i.e., not going into reserves or investments) pay the amount over a 12-month period, which amounts to $1,233.58 per month, with the option of paying off the amount sooner if we’d like.


Ken made a motion that we pay the around owed to the diocese over a 12-month period at the rate of 1233.58 per month.  Yann seconded the motion.  Motion passed unanimously.



Junior Warden Report

Kim reported on all the good work that has been done on the parish campus…from rodent control,  repair of the sprinkler system, repair of the faucet in the kitchen, installation of a café door for JoAnn’s office, Bay Alarm, painting inside of the rectory this weekend,  and the Harlequin stained glass window has been removed and is in the process of being refurbished.   One concern that remains is the dry rot on the Bell Tower. 

Rector’s Report-

Annie has been in contact with video consultant to see about improving our live stream capabilities. The cost would be about  $6000 in equipment.  $40 per hour training.

2021 Budget Process – The Vestry set the date of Tuesday, December 8th at 7:00 to meet via Zoom to discuss the 2021


Pledge drive starts on Nov 8 and wraps up November 29.


Vestry Class of 2024 updates

Call for Adjournment – Motion was made by Ken  and seconded by Kim to adjourn the meeting.  Passed unanimously.  The meeting closed at 8:13 pm.



Betsy Zampa, Clerk